Policy Acknowledgment & E‑Signatures for Nonprofits

Q: Can people sign without creating an account?

Yes. They click a link, review, and sign. No login required.

Q: Are the signatures legally valid?

Yes. ClearPolicy records typed name, timestamp, IP address, and electronic consent—meeting ESIGN Act requirements.

Q: What happens when we update a policy?

The system tracks versions. You see who signed the old version and can request new signatures.

Q: How is this different from Google Docs or PDFs?

Google Docs doesn't track individual acknowledgment or provide audit trails. PDFs via email create tracking nightmares. ClearPolicy is purpose-built for this.

Keep your nonprofit protected with a complete record of every policy your staff and board have acknowledged.

Try Free for 30 Days

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ClearPolicy Attestation Signature Receipt Certificate For Nonprofits

The problem nonprofits face

You email a code of conduct as a PDF. Half your team opens it. A quarter actually signs and returns it. Your spreadsheet is a mess of question marks.

When audit time comes, you can't prove who acknowledged what.

Common pain points:

Policies scattered across email threads

Spreadsheet tracking breaks down

Who signed the old vs. the updated one?

No audit trail when questions arise.

You need a system that actually works.

Free Nonprofit Policy Templates

Check out of library of nonprofit policy templates you can import into ClearPolicy or download as a Word document.

View all

How ClearPolicy works

1. Create your policy

Staff handbook, volunteer agreement, ethics policy—whatever needs signatures.

2. Add your people

Staff, volunteers, board members. Add manually, import via CSV, or sync via Zapier from your existing tools.

3. Send the link

Recipients get an email, review the policy, and sign electronically in 30 seconds.

4. Track completion

Dashboard shows who's signed, who hasn't, and when. Set any policy to renew automatically on your schedule — no follow-up needed.

Policy management software dashboard showing compliance metrics, document status breakdown, and quick action buttons

Policy acknowledgement tracking dashboard — see who's signed, who hasn't, and who's outdated.

See how ClearPolicy works

Trusted by organizations like yours

Used by churches, nonprofits, and small businesses across the US, UK and Australia.

Churches & ministries

Nonprofits & boards

Small businesses

Volunteer organizations

Childcare services

How ClearPolicy compares

	Spreadsheet	Email + PDF
E-signature capture
Audit trail
No login for signers
Built for policy tracking
Version tracking	Manual	Manual
Scheduled renewals
Priced for nonprofits
Built for board & volunteer compliance

Want a deeper breakdown? Read our full comparison: Where to Track Policy Acknowledgments and Signatures →

What recipients see

Simple signing experience:

Click email link
Review policy
Type name to sign
Done

No login. No friction.

What you get

Legally compliant e‑signatures

ESIGN and UETA compliant signatures for every policy.

Clear audit trail

Immutable logs of when policies were sent, opened, and signed.

Email reminders

Automatic "nudge" emails ensure high compliance rates.

Google Drive integration

Keep your source of truth in Google Drive; sync to ClearPolicy.

Automatic version tracking

Never wonder if someone signed v1.0 or v2.0 of your policies.

No accounts for recipients

Recipients sign via secure links without creating passwords.

Automated renewals

Renew policies with your people on a recurring schedule.

Zapier integration

Connect to 5,000+ apps for automated onboarding and workflows.

Planning Center integration

Deeply integrate with tools churches already use.

Integrates with your existing tools

ClearPolicy connects natively with Google Drive for document import, and via Zapier to thousands of other tools — including Google Workspace, Google Forms, Airtable, donor management systems, and more. Keep your people in sync without maintaining multiple lists.

View integrations

Frequently Asked Questions

What types of nonprofits use ClearPolicy?

Any organization with staff, volunteers, or board members who need to acknowledge policies. Common users: human services orgs, youth programs, community nonprofits, advocacy groups, foundations.

Can people sign without creating an account?

Are the signatures legally valid?

What happens when we update a policy?

How is this different from Google Docs or PDFs?

Set up in under 10 minutes

Try Free for 30 Days

Request a demo

Try ClearPolicy for your nonprofit.

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