Policy acknowledgment software. Know who still needs to sign.

Policy acknowledgment software helps an organization distribute policies, collect signatures, track completion, and keep a record of the version each person signed. ClearPolicy connects those records to your people and groups, so you can follow up on missing signatures and manage policy updates or recurring sign-offs.

Yes. Upload your documents, import from Google Drive or OneDrive, or add content in the built-in editor. Add people individually or import a CSV, assign the documents they need, and send signature requests. You can connect other workflows through the available integrations.

No. Request and reminder emails include a personal link that opens signing directly. People review the document and type their name to sign. The separate signing portal uses their email address and a six-digit code, without account registration.

A signature records the person’s acknowledgment of the document. ClearPolicy records signing evidence and request activity, but it does not verify comprehension or whether someone follows the policy in practice. Your organization still handles training, questions, and enforcement.

For changed content, publish a new revision and send requests to the people who need to sign it. Publishing alone does not email everyone, and earlier signatures stay linked to their original version. For periodic signatures, set a renewal interval and enable Auto-renew. Each person’s next sign-off is based on their last completion, not a shared calendar date.

Yes. Publish a document with Requires a signature turned off and share it through a group. Group members can open it under Available to read in their signing portal. This does not create a signature request or send an availability email, and opening the document is not tracked.

Electronic signatures are the default path in ClearPolicy — fast, trackable, and audit-ready. When someone cannot complete a request online (no email, preference, accessibility, or a wet-ink requirement), a team member can record paper on file: upload the signed paper copy on the pending request. That person counts as complete for that document version, and the uploaded file stays with the request so your compliance record stays in one place. Paper on file is not an ESIGN electronic signature and does not produce an attestation certificate. It is a real workflow for keeping a complete record when electronic is not possible.

Yes. For organizational policies, employee handbooks, and volunteer agreements, ClearPolicy captures what ESIGN and UETA require: the signer's intent to sign electronically, typed name, timestamp, IP address, browser details, and the exact document version signed. That is the evidence courts, insurers, and auditors expect from an electronic signature program. Some documents may still require wet ink or notarization — you decide whether an e-signature is appropriate. When someone cannot complete online, a team member can keep a complete record in ClearPolicy by recording paper on file and uploading the signed paper copy on the open request. That is not an electronic signature; online completions still receive the full ESIGN certificate and audit trail.