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Policy Acknowledgment & E‑Signatures for Churches

Keep your church protected with a complete record of every policy your staff and volunteers have signed.

Policy management software dashboard showing compliance metrics, document status breakdown, and quick action buttons for churches

The problem churches face

You send out a child safety policy as a PDF attachment. Three weeks later, you still don't know who actually read it.

Sound familiar?

Volunteers don't return signed forms
Who signed the old version vs. the new one?
No clear record when questions come up
Spreadsheet tracking falls apart

You need proof volunteers reviewed your policies. Paper and email aren't cutting it.

Free Church Policy Templates

Check out of library of church policy templates you can import into ClearPolicy or download as a Word document.

View all
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How ClearPolicy works

1. Create your policy

Child safety, volunteer handbook, code of conduct—whatever you need signed.

2. Add volunteers

No logins required. Add manually, import via CSV, or sync directly from Planning Center.

3. Send the link

Volunteers get an email, review the policy, type their name, and sign electronically in 30 seconds.

4. See who's signed

Dashboard shows who's signed, who hasn't, and when. Set any policy to renew automatically on your schedule — no follow-up needed.

Policy acknowledgement tracking dashboard — see who's signed, who hasn't, and who's outdated.

See how ClearPolicy works

How ClearPolicy compares

ClearPolicy Spreadsheet Email + PDF DocuSign Google Docs
E-signature capture
Audit trail
No login for signers
Built for policy tracking
Version tracking
ManualManual
Scheduled renewals
Priced for churches
Planning Center sync

Want a deeper breakdown? Read our full comparison: Where to Track Policy Acknowledgments and Signatures →

Trusted by organizations like yours

Used by churches, nonprofits, and small businesses across the US and UK.

Churches & ministries

Nonprofits & boards

Small businesses

Volunteer organizations

What volunteers see

Clean, simple signing process:

  • Click link in email
  • Review policy
  • Type name to sign
  • Done

No account creation. No password hassles.

ClearPolicy Acknowledgment Screen
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What you get

Legally compliant e‑signatures

ESIGN and UETA compliant signatures for every policy.

Clear audit trail

Immutable logs of when policies were sent, opened, and signed.

Email reminders

Automatic "nudge" emails ensure high compliance rates.

Google Drive integration

Keep your source of truth in Google Drive; sync to ClearPolicy.

Automatic version tracking

Never wonder if someone signed v1.0 or v2.0 of your policies.

No accounts for recipients

Recipients sign via secure links without creating passwords.

Automated renewals

Renew policies with your people on a recurring schedule.

Zapier integration

Connect to 5,000+ apps for automated onboarding and workflows.

Planning Center integration

Deeply integrate with tools churches already use.

Integrates with tools churches already use

ClearPolicy connects natively with Planning Center — no Zapier required. Map your Planning Center Lists to ClearPolicy groups and your people sync automatically. Policies are assigned the moment someone is added to a list.

For other tools, ClearPolicy connects via Zapier to platforms like Text In Church, Google Forms, Airtable, and more.

View integrations
ClearPolicy integrates with Zapier

Frequently Asked Questions

Do volunteers need to create an account?

No. They click a link, review, and sign. That's it.

Are the signatures legally valid?
What happens when we update a policy?
How long does setup take?
Does ClearPolicy integrate with Planning Center?

Set up in under 10 minutes

Try ClearPolicy for your church.