Policy attestation software — proof your people signed, and when
ClearPolicy gives HR teams and compliance managers a complete attestation record for every policy — with a timestamped audit trail, version tracking, and printable compliance reports. No enterprise contract required.
What "policy attestation" actually means — and why it matters
Policy attestation is the formal process of documenting that a specific person reviewed and acknowledged a specific version of a policy at a specific time. It's the difference between sending a policy and being able to prove it was received.
When a dispute or audit arises, the question isn't whether the policy existed. It's whether you can produce a timestamped, version-specific record showing that this person, on this date, acknowledged this revision. Email threads and signed PDFs rarely answer that question.
Where most teams fall short
Policy attestation is the formal process of documenting that a specific person reviewed and acknowledged a specific version of a policy at a specific time. It's the difference between sending a policy and being able to prove it was received.
Common Approach
PDF emailed to staff
Reply-to-confirm tracking
Spreadsheet with initials
No version tracking
No proof of receipt
ClearPolicy
Signed via secure link
Timestamp + IP logged
Audit trail exportable
Version-specific record
Compliance reports
How ClearPolicy works
Policy attestation tracking dashboard — see who's signed, who hasn't, and who's outdated.
How ClearPolicy compares
| ClearPolicy | Email + PDF | DocuSign | HRIS module | |
|---|---|---|---|---|
Timestamped audit trail | Varies | |||
Version specific records | Varies | |||
Compliance reports | Varies | |||
No recipient account | ||||
Built for policy tracking | Partial | |||
Flat pricing, no per-seat fees |
Trusted by organizations like yours
Used by churches, nonprofits, and small businesses across the US and UK.
What recipients see
Clean, simple signing process:
- Click link in email
- Review policy
- Type name to attest
- Done
No account creation. No password hassles.
Built for organizations like yours
ClearPolicy is designed for teams that need professional attestation tracking without enterprise pricing, per-seat fees, or a demo call to get started.
Fits into the HR workflow you already have
ClearPolicy connects natively with Google Drive for document import, and via Zapier to thousands of tools — including your HRIS, ATS, Google Workspace, Airtable, and more. Trigger attestation requests automatically when a new hire is added, or sync your people list without maintaining a separate contact database.
Frequently Asked Questions
The terms are often used interchangeably. Attestation typically implies a more formal, documented declaration — the signer is attesting under their identity that they have reviewed the policy. ClearPolicy captures both: a signed acknowledgment with a complete audit record that meets the standard for formal attestation.
Set up your first attestation in 15 minutes
30-day free trial. No credit card required. No demo needed.
Policy Acknowledgment Software for HR and Onboarding: What Small Teams Actually Need
If you already have payroll covered and just need proof that your new hire read the handbook, you don’t need a $200/month HRIS. Here’s what small teams actually need.
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Where to Track Policy Acknowledgments and Signatures: Your Options Compared
Spreadsheet, email, DocuSign, your HRIS, or dedicated software? Here’s an honest comparison of every way to track policy acknowledgments — and when each one breaks down.
